What is Travel Risk Management?

What is Travel Risk Management? Featured image

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Travel is an essential part of global business, offering vast opportunities but also exposing employees to significant risks such as natural disasters, health emergencies and political unrest. Establishing a robust Travel Risk Management (TRM) strategy is crucial to protect employees and maintain business continuity. This blog post explores the essentials of TRM, including its components and how to effectively implement a TRM strategy.

Table of Contents:

  • Understanding Actual Risks
  • Components of Travel Risk Management
  • The Role of 24/7 Support in TRM
  • Implementing a TRM Plan
  • Legal and Ethical Considerations

Understanding Actual Risks

Travel Risk Management begins with a comprehensive assessment of the risks associated with business travel. These risks vary widely and can include severe weather conditions, health crises like pandemics, political instability and being caught up in criminal activities. According to the International SOS Travel Risk Map, over 15% of business destinations are rated as having high or extreme travel security risks. Understanding these risks involves analyzing travel destinations, the nature of the business to be conducted and the personal circumstances of the traveling employees. 

Components of Travel Risk Management

Components of Travel Risk Management

TRM incorporates both proactive and reactive measures to manage and mitigate risks:

  • Proactive measures in TRM include comprehensive risk assessments, pre-travel health preparations and safety training tailored to specific destinations. These measures aim to preemptively address potential threats. For example, the International SOS platform offers medical and travel security services to help organizations prepare their employees for travel.


  • Reactive measures focus on responding efficiently when an incident occurs. This includes established procedures for emergency evacuations, on-the-ground assistance and access to local emergency services. A study by the Global Business Travel Association emphasizes that 69% of businesses highlight the critical nature of having an emergency response plan in place.

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The Role of 24/7 Support in TRM

One of the critical pillars of an effective TRM plan is the availability of 24/7 support for traveling employees. This round-the-clock assistance ensures that, in the event of an emergency, employees can reach out for help no matter the time zone or local working hours. Support might include changing flights, help with lost passports, legal troubles or immediate evacuation. Having a reliable point of contact provides peace of mind for both the employees and the employer. Companies like Inspired Travel Group provide 24/7 assistance, ensuring that help is always available, which is not just reassuring but potentially life-saving.

Implementing a TRM Plan

Implementing a TRM Plan

To develop an effective TRM plan, businesses must first analyze their travel needs and risks. This involves a detailed risk assessment, establishment of preventive and response strategies and regular updates and training on these procedures. Incorporating technology can also enhance TRM efficiency. Platforms like Drum Cussac and GardaWorld integrate real-time risk assessments and travel alerts into their services, helping businesses manage and communicate risks more effectively.

Steps for effective TRM implementation include:

  • 1. Risk Assessment: Identify what risks are associated with specific destinations and tasks.
  • 2. Policy Development: Develop a travel policy that addresses these risks with clear guidelines and procedures.
  • 3. Training: Educate traveling employees on the risks and the measures in place to protect them.
  • 4. Communication: Establish clear lines of communication for reporting issues and staying informed about potential risks.
  • 5. Partner with an experienced Corporate Travel Agency: They can manage the logistics of emergent situations and help ensure a seamless travel experience even in the most challenging situations.

Legal and Ethical Considerations

Businesses have a legal and ethical obligation, known as ‘duty of care’, to ensure the safety and well-being of their employees while traveling. This includes complying with local and international safety standards and providing the necessary support to manage risks. Familiarity with standards like ISO 31030, which guides travel risk management, can help organizations align their TRM practices with global best practices.


Effective Travel Risk Management is essential for any organization that requires employee travel. By proactively preparing for potential risks and reactively managing emergencies, companies ensure the safety of their employees and the continuity of their operations.


Getting ready for your next adventure? Whether you’re planning a layover at Vancouver Airport or seeking seamless corporate travel management solutions, Inspired Travel Group is here to elevate your experience. Contact us today to discover how we can enhance your travel journey and ensure a smooth and memorable experience every step of the way. Let us take care of the details while you focus on making lasting memories! 

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